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NAME OF CHAPTER.
This Chapter, under Charter from the International Supreme Council of the Order of DeMolay, shall be known as Edwin Alert Mroz Chapter of the Order of DeMolay, shall be governed first by the Constitution, Statutes, and Chapter Regulations of the International Supreme Council of the Order of DeMolay; and second by the following bylaws;
ARTICLE I - MEETINGS
SECTION 1. Stated Meetings:
The Stated Meetings of the Chapter shall be held at Kemper-Macon Ware Masonic Lodge in Falls Church, Virginia, on the first and third Saturday of each month at ten o’clock in the morning, with the exception of July and January where there will be installation in the month, and in August and September, when there will be a meeting on the third Saturday only.
Appendix 1. The Stated Meetings of the Chapter shall be held at Kemper-Macon Ware Masonic Lodge in Falls Church, Virginia, on the first and third Saturday of each month at eleven o’clock in the morning, with the exception of July and January where there will be installation in the month, and in August and September, when there will be a meeting on the third Saturday only.
SECTION 2. Executive Committee Meetings: The Master Councilor shall have one (1) or more Executive Committee Meetings every other month; no Official Chapter Business shall be conducted at these meetings. The main purposes of these being to review Chapter progress and make recommendations to the Committees. This Committee shall be made up of the Master Councilor, Senior Councilor, Junior Councilor and Chapter Advisor. Time and place of these meetings are to be convenient to the Master Councilor and Chapter Advisor.
SECTION 3. Committee Meetings: All Standing Committee Chairman shall hold one (1) or more Committee Meetings each month, at which time they shall discuss, plan and analyze all aspects of their committee, and they shall draw up recommendations which they shall make to the Chapter at the next Stated Meeting following the Committee Meeting.
SECTION 4. Cancellation or Change of Meeting: A Stated Meeting may be cancelled or a change made in the time or place by appropriate "Official" action of the voting Chapter members, and with the approval of the Executive Officer of Virginia DeMolay. A business meeting will be held if less than seven active members are present.
ARTICLE II -TERM OF OFFICE
SECTION 1. Term of Office: The Master Councilor, Senior Councilor and Junior Councilor of the Chapter shall be elected every six (6) months; on the first meeting of January and the second meeting of June.
SECTION 2. Election of Officers:
- The elective officers shall be elected by a paper ballot cast by the individual members present only. A majority of the ballots, not counting blank ballots, shall be necessary for a choice. Only members who have regularly attended chapter stated meetings, unless otherwise excused may be eligible for an elected office.
- Qualifications to Vote: A member shall not be eligible to vote unless he has earned and received an Obligation Card.
- A Senior DeMolay may run for the office of scribe.
SECTION 3. Installation: Officers will be installed within forty-five (45) days after the election of officers has been made.
SECTION 4. Duties of Officers
- Master Councilor
- It
is the duty of the Master
Councilor to see that the statutes of the International Supreme
Council of the Order of DeMolay and Bylaws of the Chapter are fully
observed by the Chapter; that accurate records are kept and just
accounts rendered; and that initiations are held at least once in his
term of office
- He
shall preside at meetings of the Chapter. If absent, the next ranking
officer will preside.
- He
is required to appoint standing Committees, committees for visitation
of petitions and all special committees.
- He
shall superintend the observance of Obligatory days
- He
shall perform all other duties appropriate to his office and those
assigned to him by ISC Statutes, these Bylaws and the Executive
Officer of the Commonwealth of Virginia.
- He
shall be the chairman of the communications committee.
- Scribe
- The
Scribe shall record all the transactions of the Chapter and will be
written properly.
- He
shall keep the records for inspection.
- He
shall collect all fees and dues and pay the same immediately to the
Treasurer and take his receipts therefore.
- He
shall perform all duties appropriate to his office, and those assigned
to him by these Bylaws, ISC Statutes and Executive officer of the
Commonwealth of Virginia.
- He
shall mail out all cards requested to be sent from the
chapter.
- Senior
Councilor
- The
Senior Councilor shall be
chairman of the fund raising finance committee.
- Prepare
a term plan to be submitted one month prior to his installation as
Master Councilor.
- He,
in consultation with the Executive Committee, shall prepare an appointment list; for the next term of office (as Master Councilor) specifying Chairman and Vice Chairman for the following standing committees. Athletic, Auditing, Awards, Communications Degree work, Entertainment, Finance, Membership, Sick.
- Junior
Councilor
The Junior Councilor shall be chairman
of the Membership Committee, and perform the duties of coordinating
Orientation & Proficiency for the new members. He shall also chair a
minimum of two prospect parties.
- Treasurer
1.
He shall perform all duties appropriate to his office, and those assigned
to him by these Bylaws, the ISC Statutes or the Executive Officer of the
Commonwealth
of Virginia.
2.
He shall be a member of the fund raising-finance committee.
- Stewards
It shall be the duty of the stewards to have
the Chapter room prepared with all necessary regalia and equipment at
least fifteen (15) minutes before the stated start time of any Stated or
Called meeting. They shall store all equipment at the close of meeting and
maintain and transport all the properties of the Chapter.
- Other
Officers
Each shall perform all the duties appropriate
to his office, and those assigned to each by these Bylaws, ISC Statutes,
or the executive Officer of the Commonwealth of Virginia,
ARTICLE III -FEES
Section 1. Membership:
Membership in this Chapter shall be by Life Membership or
Affiliation. The Life Membership Fee is fifteen (15.00) dollars plus any
fee due to the International Supreme Council and State Association. The
fees must be paid before conferral of the Initiatory Degree.
Section 2. Affiliation:
The fee for affiliation in this
Chapter shall be forty ($40.00) dollars and must accompany the petition
for affiliation, unless the chapter votes to waive the affiliation fee.
After investigation by an investigating committee appointed by the Master Councilor, affiliation must
be voted on with a clear ballot to become an affiliated
member.
ARTICLE IV -DRESS CODE
Section 1.
Attire:
The first meeting of the month shall be business casual
attire. The second meeting of the month shall be semi-formal attire. No
member of DeMolay shall be admitted to any Stated, Called or Special
meeting unless properly attired as per the meeting. If there is only one
meeting of the month, then it is up to the Master Councilor to decide which
attire is proper. No chains are permitted.
Section 2. Semi-formal Attire:
Semi-formal attire consists of
suits, sport coats, with ties, dress shirts, dress shoes and dress slacks.
Section 3. Business Casual Attire:
Business casual attire
consists of fitted pants or dress short pants in summer only (no underwear
showing), free of holes and unusual wear, polo shirt, clean and in good
shape sneakers or other appropriate shoes.
Section 4. Dress for Masonic affiliated activities:
The
dress for Masonic affiliated activities shall be that of proper attire
unless stated otherwise.
ARTICLE V - VOTING
Section 1. Voting:
A Chapter member is eligible to vote
if he is in good standing, has not been validly suspended or expelled and
has been declared proficient.
Section 2. Proficiency:
A
member must, by examination in open Chapter at a stated or special
meeting, demonstrate that he committed to memory the obligation and
examination queries, in order to be eligible to vote on petitions, the
election of officers, or other matters, or to hold office, or be a
delegate. When a member has thus demonstrated his proficiency, he will be
issued and obligation card. Ruling for the demonstration of proficiency
shall be determined by a majority vote of the voting Chapter members, or
the alternative method as approved.
Section 3. Presiding
officer:
The Master
Councilor as presiding officer shall be entitled to his one (1) vote
of all matters that are brought before the assembly, except when otherwise
prohibited by these bylaws.
ARTICLE VI -COMMITTEES
Section 1. Standing Committees:
The Master Councilor shall appoint, on
the day of his installation or as soon thereafter as possible, the
following Standing Committees:
- An
Athletic Committee to plan and coordinate sporting
activities.
- An
Auditing Committee of two (2) or more members of the
Chapter and one member of the Advisory Council, whose duties shall be to
examine the books of the Treasurer and Scribe and report
thereon to the Advisory Council and to the Chapter, at the next stated
meeting, or a later date if approved by the chapter advisor.
- An
Awards Committee to keep the records of Awards and
Competitions and to recommend the dispersal of awards and recognitions
therein.
- A
Communication Committee, whose duties include the monthly
production and disbursement of the webpage and public relation
activities as needed. If a member does not have access to the webpage,
then a mailing of the same will be provided to that member as per their
request.
- Degree
Work Committee, whose duties shall be to organize the Initiatory
and DeMolay Degree rehearsals and performance of these degrees at the
request of the Master
Councilor.
- An
Entertainment Committee of two (2) or more members who
shall have charge of the social activities of the Chapter.
- A
Finance Committee of two (2) or more members of the
Chapter whose duties shall be to prepare a budget in accordance with ISC
Statutes Section 352.6. The
chair of this committee will be the Senior Councilor.
- A
Membership Committee of at least two (2) or more members
of the Chapter and one member of the Advisory Council, whose duties
shall be to plan, promote a proper membership program for the Chapter.
The chair of this committee will be the Junior Councilor.
- A
Sick Committee, whose duties shall be to visit all sick
members report to the scribe, or in open chapter, the results of their
visits to any sick member, together with such recommendations as they
may care to make. The chair
of this committee will be the Almoner.
Section 2. Special Committees:
The Master councilor, from
time to time, may appoint such special committees as are deemed to be
expedient or necessary. The size of a special committee shall be at the
discretion of the Master Councilor. Unless the Chapter directs the size
thereof.
Section 3. Chairman of Committee:
The first
named member of any committee shall be Chairman thereof.
Section 4. Action by committees:
In case of the neglect
of the Chairman of call a meeting of a committee in proper time, any two
(2) members of a committee shall have the power to call together as many
members of the same as are accessible, and if a majority be present, they
shall be empowered to report their conclusions to the Chapter to the
Chapter either jointly or individually.
Section 5. Master Councilor, Member:
The Master Councilor
shall be, by virtue of his office, a member of all committees.
Section 6. Visitation Committees on Petitions:
Visitation committees on petitions must be appointed in accordance
with ISC Statutes, Section 345.5.
ARTICLE VII
-GENERAL
Section 1. Fund Raising:
The members
of this Chapter shall not sell "door to door" involving any type of fund
raising activity unless specifically approved by a two-thirds (2/3)
majority vote of the voting members present at any stated or special
meeting of this Chapter
Section 2. Appendix:
An
Appendix to these bylaws shall be created which will house the standing
policy of this Chapter. A standing policy may be passed by a majority vote
of the voting Chapter members present at any Chapter meeting.
Section 3. Travel Expenses:
The Chapter shall reimburse
all drivers that carpool members, for gas on Chapter sanctioned trips over
fifty (50) miles round trip, if it is the vote of the chapter and the
chapter account can provide the necessary reimbursement.
Section
4. Holiday cards:
The Chapter shall maintain a list of "friends"
which shall receive Holiday cards from
the Chapter each year, that the Scribe will mail.
ARTICLE VIII -DELEGATES
Section 1.
Responsibilities:
The five (5) elected delegates shall attend all
state business sessions, including Conclave business session, Brotherhood
business session and Luray Business session. (Luray and Brotherhood allow
three (3) delegates).
Section 2. Election:
The
nominations and elections of delegates shall be held at the first meeting
in June of each year.
Section 3. Nominations:
All
nominations must be seconded and there is no limit to the number of
nominations for these positions.
Section 4. Attendance:
It is not necessary for a member to
be present to be nominated to a delegate position. The member nominating
must have a signed statement expressing the member’s willingness, and
pledge to perform the responsibilities of being a delegate. All nominated
delegates must hold a proficiency card and be an active member in good
standing. The statement must be on file with the Chapter when nominations
are held in order for his name to be considered.
Section 5.
Voting:
Each voting member will have one (1) vote. Voting will be
cast by secret ballot. A majority is needed to win.
Section 6.
Campaigning:
Before voting, each nominee may have one Brother give
a short speech in his behalf. These speeches shall last no longer than
three (3) minutes each.
Section 7. Confirmation:
The
five (5) top vote receivers will become delegates and the first runner-up
will become the alternate. In case of a tie, a re-ballot shall be taken,
dropping the member who receives the least amount of votes.
Section 8. Alternate delegate:
The alternate delegate only becomes a delegate in the event that a delegate is absent from a business session. In the event the Chapter delegates will elect an additional alternative to serve as delegate from the Chapter at that state business session. The election will follow the same guidelines as set forth in the Article.
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